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Purchasing
Agent:
INVITATION TO BID BID TITLE: INDIGENT HEALTHCARE PHARMACEUTICALS BID NUMBER: I. T. B. 2008 - 110 OPENING DATE: JUNE 12, 2008 OPENING TIME: 2:00 P.M.
Term and Conditions The Taylor County Commissioners’ Court is soliciting bids for furnishing the merchandise, supplies, services, and/or equipment set forth in this Invitation to Bid. All bids must be received in the County Administration Offices, 2nd floor, Taylor County Courthouse, 300 Oak Street, Abilene, Texas, 79602, no later than 2:00 p.m. Thursday June 12, 2008. Public Opening of the bids will be held in the 2 nd floor Conference room, Taylor County Courthouse, at that time. All bids which are mailed, shipped, etc. should be addressed as follows: Purchasing Department Taylor County Administration Office 300 Oak Street Abilene, Texas, 79602 All bids must be in sealed envelopes clearly marked with Bid Number and Bid Title. Completed Bids must contain one (1) original and one (1) copy. Original bid must be clearly marked "ORIGINAL" and contain all original signatures. The Taylor County Commissioners’ Court reserves the right to reject in whole or in part any or all bids, waive minor technicalities, and award the bid which best serves the interest of Taylor County. Late bids will be returned to the Bidder unopened. Taylor County will not be responsible for un-marked or improperly marked bids or bids delivered to the wrong location. Bids may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by the Bidder to guarantee authenticity. After the official opening, bids may not be amended, altered, or withdrawn without the recommendation of the Purchasing Agent and the approval of the Taylor County Commissioners’ Court. All bids become the property of Taylor County and will not be returned to the Bidder. Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be included in this bid. The undersigned agrees, if this bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the Invitation to Bid. The period of acceptance of this bid will be thirty (30) calendar days (minimum) unless the Bidder notes a different period. Bids must be submitted on the attached Bid Worksheet. By returning the signed Bid Worksheet, bidders certify that: 1. A packing list or other suitable shipping documents shall accompany each shipment and shall show (a) name and address of vendor, (b) name and address of the receiving department, (c) Taylor County Purchase Order Number (if applicable), and (d) the description of the material shipped, including item number, quantity, etc. 2. Delivery terms and transportation charges are to be FOB Destination Freight Prepaid. All charges for delivery and transportation are to be included in the bid price. 3. Invoices shall be sent directly to Taylor County, Purchasing Department, 300 Oak Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt of the invoice or items, whichever is later. Invoices must be itemized and must reference the Taylor County Purchase Order Number in order to be processed. 4. Payment shall not constitute an acceptance of the item(s) bid nor impair the County’s right to inspect or any of its remedies. 5. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery to: Taylor County Social Services 317 Pecan Abilene, Texas, 79602 Attn: Bettye Gindratt 6. Hours of delivery/service shall be between 8:00 a.m. and 4:00 p.m., Monday through Friday, unless otherwise stipulated. 7. All prices are to be firm for the length of the contract. 8. Bids should be lump sum priced using the Bid Worksheet form included with this bid. Purchases will be made on a cash basis. In case the unit price of an item differs from the extended price for the quantity bid, the unit price shall govern. 9. The price to be paid by the County shall be that contained in the Bid Worksheet. The Bidder warrants being no higher than Bidder’s current prices on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar or like conditions and methods of purchase. 10. A list of references of current users is to be furnished in the bid worksheet. Failure to do so may render the bid unresponsive. Current Taylor County vendors may omit this requirement. 11. The bidder shall attach to the Bid Worksheet, and it shall be made a part of this bid, regularly printed literature as published by the manufacturer, which sets out and describes the goods, equipment, or supplies to be furnished by the bidder. 12. Any bids not conforming to the specifications shall be rejected. It will be the responsibility of the bidder to conform to the specifications unless deviations have been specifically cited by the vendor and acceptance made on the basis of the exception. 13. The Commissioners’ Court will award the bid, which will be followed by the issuing of a Purchase Order or a letter noting the award. The purchase order or letter of award, together with the signed Bid Worksheet will be construed as the contractual agreement. Taylor County may sign a contract provided by the successful bidder, however any part of bidder’s contract which contradicts any part of the terms, conditions and specification requirements of this Invitation to Bid shall be considered null and void. 14. Special Notation: A comparative performance evaluation may be required to assist in the determination of overall efficiency of similar units. This may include, but is not limited to, samples of supplies or field test of equipment. 15. Item(s) that are bid are subject to the County inspection and approval within a reasonable amount of time. If specifications are not met, material may be returned at bidder’s expense and risk for all damages incidental to the rejection. 16. Evaluation Criteria shall include, but is not limited to the following: A. Percentage above/below AWP and program for greater discounts on generic drugs B. Delivery C. Vendors past performance record with Taylor County D. Taylor County’s evaluation of vendor’s ability to perform (references) E. Taylor County’s experience with product(s) bid F. Special needs and requirements of Taylor County G. Results of performance evaluation (if requested or needed) Taylor County reserves the right to select evaluation methods deemed most appropriate. Each bid will be evaluated on a case-by-case basis, regardless of any previous evaluation method. 17. All insurance requirements, including Workers’ Compensation, as outlined in the Texas State Statutes shall be met prior to any delivery and shall remain in effect during the life of this contract. Workers’ Compensation Affidavit has to be completed, signed and returned with the Bid Worksheet. 18. Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer, the term "or equal" if not inserted shall be implied. The specific article or material shall be understood as descriptive, not restrictive. 19. Quantities indicated on the Bid Worksheet are estimates based upon the best available information. The County reserves the right to increase or decrease the quantities to meet its actual need without any adjustments in the bid price. 20. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to Taylor County until Taylor County actually receives and takes possession of the goods, supplies, equipment, or services at the point(s) of delivery. 21. Continuing non-performance or low performance of the vendor in the terms of this Contract shall be a basis for the termination of the contract by the County. Taylor County shall not pay for work, equipment, or supplies, which are unsatisfactory. Vendors will be given a reasonable opportunity before termination to correct deficiencies. This, however, shall in no way be construed as negating the basis for termination for non-performance. 22. Either party upon sixty- (60) day’s written notice prior to cancellation may terminate the Contract. 23. The Bidder warrants that the product sold to the County shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970. 24. The Bidder agrees that the goods, equipment, supplies, or services furnished under this contract shall be covered by the most favorable commercial warranties offered by the Bidder to any customer for such goods, equipment, supplies, or services. 25. Contractor shall provide the defense for and indemnify and hold harmless Taylor County from all claims, suits, causes or action, and liability arising out of the execution of this contract or in connection with Contractor’s use of the premises thereunder. 26. The Bidder shall not limit or exclude any express, written, or implied warranties and any attempt to do so shall render this contract voidable at the option of Taylor County. SPECIFICATIONS I. T. B. 2008 –110 Indigent Healthcare Pharmaceuticals It is the intent of the Commissioners’ Court to contract with a pharmacy or a pharmaceutical company to provide prescription drugs for Taylor County’s Indigent Healthcare program. Contract Award: This bid along with worksheets, submitted documents when properly accepted and awarded by Taylor County Commissioners’ Court, shall constitute a contract equally binding between the successful bidder and Taylor County. No different or additional terms will become a part of this contract with the exception of a Change Order. General Information Intended Use: All pharmaceuticals are intended for medical use only – not experimental, and/or for laboratory procedures. Definition: Prescription drugs: National brand or Generic drugs prescribed by a physician. The successful bidder shall provide generic drugs if available as a first choice for any prescription item.
Term of Contract: The term of this contract will be for one- (1) year beginning July 1, 2008 and ending June 30, 2009. The contract may be extended for four- (4) additional years (in one- year increments), with the approval of both parties. Pricing: Taylor County is asking for a percentage above/below the AWP (average wholesale price). A bid worksheet has been provided with the bid packet. All vendors/bidders are expected to write-in their percentages on the bid worksheet. A space for showing your percentage is provided for prescription drugs (name brand and generic). Taylor County is exempt from State Sales Tax and Federal Excise Tax. Therefore, such taxes must not be included in the bid. Tax certificates will be provided upon request.
Vendor Requirements Invoices: A computer generated invoice must be sent each month showing the following:
All invoice mailed to: Taylor County Social Services Attn: Bettye Gindratt 317 Pine Street Abilene, Texas 79602 Pharmacy information & Requirements: "A" Your pharmacy must be opened at least 5 days per week. "B" Pharmacy must provide and maintain toll-free phone and fax numbers. "C" Access to personalized website for enrollment and termination of clients "D" Pharmacies are to provide personalized ID cards for each client enrolled. "E" Compliance: The services and pharmacy must comply with all Federal, State and Local Law(s) or regulation(s). "H" Packaging and labeling: Taylor County prefers that all pharmaceuticals be supplied in tamper proof containers. Labeling information on the prescription, minimum-labeling requirement.
Special program for Generic Drugs Vendors who have a special program offering Generic drugs at a greater discount than what is provided on an everyday basis are to provide a list of the generic drugs that are offered. Example: If a vendor has a program where they provide access to generic drugs for $4.00 or $5.00 per each prescription, Taylor County would be interested in the program. Please provide information and attach to the bid worksheet.
BID WORKSHEET In accordance with the terms and conditions of Invitation to Bid, I. T. B. 2008 –110 Indigent Healthcare Pharmaceuticals and with full knowledge of the terms and conditions, we agree to furnish the following pharmaceuticals for the percentage indicated below: The percentage above/below the AWP (average wholesale price) must include any dispensing fees, delivery and freight charges. Percentage over/below AWP (average wholesale price) Prescription Drugs: AWP National Brand above % below % Generic Brand above % below % Dispensing fee $ Special program for Generic drugs, Cost per prescription $ If the vendor does not have this program, please write NA in the above space Number of generic drugs offered on the special program Answer Yes or No (If any answers are "No", please explain) Do you provide a Website for enrollment and termination? Do you provide client personalized ID cards? Are all containers tamper proof? REQUIRED BY PARTICIPATIONG VENDOR PLEASE PROVIDE THE FOLLOWING INFORMATION FOR EVALUATION: Drug Name Average Wholesale Price Our Cost Brand Named prescription drugs Ultram ER, 200 mg, 30 count NDC# 00062-0655-30 Lantus, 100 units, 20ML NDC# 00088-2220-33 Lyrica, 72 mg, 120 count NDC# 00071-1014-68 Creon, 20, 90 count NDC# 00032-1220-01 Generic prescription drugs Lisinopril, 20 mg, 60 count. NDC# 68180-0515-03 Hydrocodone, 10/500, 50 count NDC# 00406-0363-05 Citalopram, 20 mg, 30 count NDC# 13668-0010-05 Alprazolam .25mg, 60 ct. NDC# 59762-3719-04
References: List three (3) references for which bidder have supplied similar equipment and/or supplies. List as many Texas facilities as possible for the three references. Please include phone number and name of contact person. Other governmental units are preferred. (see #10, page 3) Business Contact Person Phone Number The undersigned affirms that they are duly authorized to execute this bid on behalf of their company and, that this bid has not been communicated to any other vendor prior to the official opening of this bid. The undersigned affirms that the Company they represent agrees to the terms, conditions and specification requirements of this bid and if the bid is awarded the bid will be construed as the contractual agreement. Name and Address of Bidder All unsigned bids will be disqualified Signature: Name: Title: Phone No: Return Pages 8 through 10
Purchasing Agent:
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